Job Postings

Idaho State Historical Society Events and Rental Coordinator

 

To apply please go to: https://dhr.idaho.gov/ 

 

Salary: $34,008.00 - $38,480.00 Annually

Location: Boise, ID

Job Type: Full Time

Job announcement closes: 3/3/2019 11:59 PM Mountain

 

The Facility Events and Rental Coordinator will plan, coordinate and schedule Idaho State Museum rental space. This includes a 3,185 sf lobby space, and a 3,335 sq multi-use space that includes a historic oak bar, stained glass dome, and historic piano. The target revenue from this source is estimated at $82,500 in year 1, increasing to $100,980 in the following year. The reopened Museum has a strong focus on facility rentals. This position will manage all internal Idaho State Museum and external events; coordinate equipment and facility set-up for meetings, conferences, and special events; provide technical assistance in planning conferences meetings, and special events; promote and market available rental space to new clients; provide assistance and oversight in scheduling and training for event rental staff; perform related work.

 

Program Management

  • Manages the Facility Rental program for all rentable space at the Idaho State Museum; including the Community Room, lobby, exhibit space, and educational classrooms.

  • Develops, monitors, and meets projected budget goals related to income and expenses generated by museum event/rentals. The target revenue from this source is estimated at $82,500 in year 1, increasing to $100,980 in the following year. The reopened Museum has a strong focus on facility rentals. This includes a 3,185 sf lobby space, and a 3,335 sq multi-use space that includes a historic oak bar, stained glass dome, and historic piano.

  • Along with Visitors Services Specialist, develops policies and procedures for facility rentals at the Idaho State Museum, in alignment with the Agency's strategic plan and Museum Business Plan.

  • Analyzes market trends in the Boise area for rental space and implements and recommends operational changes and budget needs and develops reports as needed to project growth. 

  • Maintain active participation in community networking to build client base for corporate events.

  • Works with Visitors Services Specialist and Marketing & Communications Officer in developing public relations and marketing strategies.

 

Event Coordination

  • Manages formal agreements between Museum and external customers.

  • Works with clients to schedule events and determine space, equipment, audio/visual, security, and set up needs.

  • Coordinates with Museum staff and schedules all internal events. Maintains calendar of all Museum, Agency, and Community events.

  • Possess excellent customer service skills and ability to work with people who may be angry, distraught, or frustrated.

 

Personnel Supervision

  • This person will provide oversight and supervision to Visitors Services staff and volunteers during all events.

  • With the Visitors Services Specialist, this position will schedule staff and volunteers for all events.

 

OTHER FUNCTIONS AND RESPONSIBILITIES

  • This position will be responsible for meeting with clients as well as be present during rental events.

  • Possess excellent organizational skills and ability to handle multiple competing projects simultaneously. 

  • Exhibit strong interpersonal skills in working with a diverse population and contribute to a work environment that embraces diversity and the development of positive, trustful, influential relationships.

  • Along with part-time event rental staff, is present at all Museum rental events, ensuring the policies and procedures of the facility are followed and all issues are addressed. 

  • Ability to work under pressure and in stressful situations with limited supervision. 

  • Some amount of weekend and evening time spent in museum programming events and workshops.

 

Minimum Qualifications

Some knowledge of supervisory practices. Experience: planning and coordinating facility scheduling, food service, and facility and equipment set-up for a variety of events including meetings and conferences; interpreting and applying policies and procedures and explaining them to others; allocating expenditures, reconciling accounts, and making fund transfers; resolving conflicts

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