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Idaho State Historical Society Events and Rental Coordinator

To apply please go to: https://dhr.idaho.gov/

Salary: $34,008.00 - $38,480.00 Annually

Location: Boise, ID

Job Type: Full Time

Job announcement closes: 3/3/2019 11:59 PM Mountain

The Facility Events and Rental Coordinator will plan, coordinate and schedule Idaho State Museum rental space. This includes a 3,185 sf lobby space, and a 3,335 sq multi-use space that includes a historic oak bar, stained glass dome, and historic piano. The target revenue from this source is estimated at $82,500 in year 1, increasing to $100,980 in the following year. The reopened Museum has a strong focus on facility rentals. This position will manage all internal Idaho State Museum and external events; coordinate equipment and facility set-up for meetings, conferences, and special events; provide technical assistance in planning conferences meetings, and special events; promote and market available rental space to new clients; provide assistance and oversight in scheduling and training for event rental staff; perform related work.

Program Management

Manages the Facility Rental program for all rentable space at the Idaho State Museum; including the Community Room, lobby, exhibit space, and educational classrooms.
Develops, monitors, and meets projected budget goals related to income and expenses generated by museum event/rentals. The target revenue from this source is estimated at $82,500 in year 1, increasing to $100,980 in the following year. The reopened Museum has a strong focus on facility rentals. This includes a 3,185 sf lobby space, and a 3,335 sq multi-use space that includes a historic oak bar, stained glass dome, and historic piano.
Along with Visitors Services Specialist, develops policies and procedures for facility rentals at the Idaho State Museum, in alignment with the Agency's strategic plan and Museum Business Plan.
Analyzes market trends in the Boise area for rental space and implements and recommends operational changes and budget needs and develops reports as needed to project growth.
Maintain active participation in community networking to build client base for corporate events.
Works with Visitors Services Specialist and Marketing & Communications Officer in developing public relations and marketing strategies.

Event Coordination

Manages formal agreements between Museum and external customers.
Works with clients to schedule events and determine space, equipment, audio/visual, security, and set up needs.
Coordinates with Museum staff and schedules all internal events. Maintains calendar of all Museum, Agency, and Community events.
Possess excellent customer service skills and ability to work with people who may be angry, distraught, or frustrated.

Personnel Supervision

This person will provide oversight and supervision to Visitors Services staff and volunteers during all events.
With the Visitors Services Specialist, this position will schedule staff and volunteers for all events.

OTHER FUNCTIONS AND RESPONSIBILITIES

This position will be responsible for meeting with clients as well as be present during rental events.
Possess excellent organizational skills and ability to handle multiple competing projects simultaneously.
Exhibit strong interpersonal skills in working with a diverse population and contribute to a work environment that embraces diversity and the development of positive, trustful, influential relationships.
Along with part-time event rental staff, is present at all Museum rental events, ensuring the policies and procedures of the facility are followed and all issues are addressed.
Ability to work under pressure and in stressful situations with limited supervision.
Some amount of weekend and evening time spent in museum programming events and workshops.

Minimum Qualifications

Some knowledge of supervisory practices. Experience: planning and coordinating facility scheduling, food service, and facility and equipment set-up for a variety of events including meetings and conferences; interpreting and applying policies and procedures and explaining them to others; allocating expenditures, reconciling accounts, and making fund transfers; resolving conflicts